The School Leader’s Guide to a New School Term

Sarah stepped through the doors of Millfield Primary at 6:30 AM, two hours before the first students would arrive for the new autumn term. As she walked through the empty corridors, adjusting a crooked welcome poster and mentally rehearsing her morning greeting, she reflected on her first day as a headteacher three years earlier. Back then, she’d spent the morning frantically dealing with a broken heating system, missed the arrival of nervous Year 7 students, and watched a promising new teacher nearly quit by lunchtime after discovering her classroom lacked basic supplies. That chaotic start had taken weeks to recover from—a hard-learned lesson about the ripple effects of day one.

The first day of a new school term is more than just a logistical exercise; it’s a critical opportunity for school leaders to set the tone for the entire year. For headteachers and principals in the UK, this day is a chance to not only demonstrate operational readiness but also to lay the foundations for a positive school culture, strong relationships, and a shared sense of purpose. A leader’s actions on this single day can have a ripple effect, impacting teacher morale, student engagement, and parent confidence for months to come.

This article outlines an approach for school leaders to make a powerful and positive impact on the first day of the new academic year.

1. Be Visible, Approachable, and Present

One of the most powerful things a school leader can do on the first day is to be physically and emotionally present. Your presence is a symbol of stability and leadership.

• Front and Centre: Be at the school entrance to greet students, staff, and parents as they arrive. A simple “Good morning” or a friendly smile can signal a welcoming environment. Make a conscious effort to greet new and returning staff by name, demonstrating that they are seen and valued.
• Walk the Halls: Spend the day walking the corridors, popping into classrooms, and visiting communal areas like the canteen or playground. This isn’t about inspection; it’s about observation and connection. Look for opportunities to engage with students and staff in informal, positive conversations. This “wandering” demonstrates an active, supportive leadership style.
• Model the Values: Your actions should reflect the school’s core values. If the school promotes a culture of respect and kindness, ensure your interactions with everyone—from the youngest student to the most senior staff member—are respectful and kind.

Anecdote: The Power of Presence James, headteacher at Riverside Secondary, learned the importance of visibility the hard way. During his second year, he spent the first morning of term locked in back-to-back meetings with governors and the local authority. By 10 AM, he emerged to find three separate crises brewing: a supply teacher in tears because she couldn’t access the school’s IT system, a group of Year 11 students confused about their new timetable, and several parents queuing outside reception with unanswered questions. His deputy later told him, “The staff kept asking, ‘Where’s James?’ They needed to see you were here, that everything was under control.” Now, James blocks out the entire first day for visibility, delegating morning meetings to other days. The difference, he says, is like night and day.

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2. Communicate a Clear Vision and High Expectations

The first day is the perfect time to articulate the school’s vision and set clear, high expectations for all stakeholders. This provides a shared focus and sense of purpose.

• Address the Staff: Begin the day with a whole-staff meeting. This is your chance to thank them for their hard work, re-state the school’s mission, and outline the key priorities for the term. Be inspiring and authentic. Communicate that this year is a fresh start and a collective journey towards a shared goal.
• Set Clear Expectations for All: Clearly communicate behavioural and academic expectations. For staff, this might involve re-iterating the school’s professional standards and collaborative goals. For students, expectations should be simple, positive, and easy to understand (e.g., “We will respect each other and our school”). For parents, a welcome letter or email outlining key policies and communication channels can set a professional tone.
• Lead with “Why”: Don’t just state what needs to be done; explain why it’s important. For example, instead of saying, “We will focus on reading scores,” explain, “We are dedicating time to reading because a strong foundation in literacy unlocks every other subject for our students.” This approach helps to build buy-in and a deeper commitment from the team.

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3. Support and Empower Teachers

Teachers are the engine of the school, and their well-being and confidence on day one are paramount. A school leader’s role is to ensure they feel prepared, supported, and valued.

• Operational Readiness: Ensure that classrooms are fully prepared. Have a checklist and pre-term plan to guarantee that essential curriculum resources (textbooks, materials, digital platforms), technology (interactive whiteboards, computers, network access), and basic supplies are in place and working correctly. Nothing saps a teacher’s energy more than a logistical problem on the first morning.
• Protect Planning Time: The beginning of term is often filled with last-minute demands. Protect the precious planning time of your teachers, particularly new or early-career teachers. Minimise unnecessary meetings or administrative tasks on day one.
• Check-Ins: Walk around and check in with teachers individually. Ask them how they are feeling, if they have everything they need, or if they have any initial concerns. These brief, one-on-one interactions build trust and show you are a hands-on, supportive leader.

Anecdote: Small Gestures, Big Impact At Oakwood Academy, headteacher Maria discovered that her newly qualified teacher, Tom, had spent his entire weekend before term started at school, trying to set up his classroom display boards and organize resources. When she arrived for her usual pre-term walkthrough, she found him still there at 8 PM Sunday evening, looking overwhelmed. Instead of simply offering encouragement, Maria rolled up her sleeves and spent an hour helping him finish the displays, while sharing stories of her own early teaching struggles. “That hour meant everything,” Tom later reflected. “It wasn’t just the practical help—it was knowing that my headteacher was willing to get her hands dirty alongside me. I felt like part of a team from day one, not just someone struggling alone.”

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4. Foster a Positive School Culture and Morale

Culture isn’t a poster on the wall; it’s the daily experience of everyone in the school. The first day provides a blank canvas to paint a positive, collaborative picture.

• Celebrate the Return: Acknowledge the hard work that has gone into preparing for the new term. A small gesture, like providing coffee and breakfast for staff, can go a long way in boosting morale and creating a sense of camaraderie.
• Team Building: While formal team-building activities are often reserved for INSET days, incorporating a brief, fun icebreaker at the start-of-term staff meeting can help to re-energise the team and reinforce the idea of a collective, supportive staff body.
• Acknowledge New Staff: Make a special effort to welcome any new teachers or support staff. Assign them a mentor or a “buddy” who can help them navigate the school’s culture and procedures throughout the first few weeks. A well-integrated new teacher is a more effective teacher.

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5. Address Challenges and Manage Workload Proactively

Inevitably, the first day will present challenges, from timetable conflicts to parental queries. A leader’s role is to manage these issues calmly and proactively.

• Problem-Solving Mode: Approach the day in a problem-solving mode. Anticipate common back-to-school issues and have a plan for addressing them. This proactive approach prevents small issues from escalating into major crises.
• Workload Management: Acknowledge and address the issue of teacher workload head-on. Remind staff of the school’s focus on work-life balance and offer clear guidance on what is and isn’t a priority. On day one, this might involve clarifying expectations for marking or administrative duties for the first week, allowing teachers to focus on building relationships with students.
• Clear Communication Channels: Ensure there are clear channels for staff to raise issues. Empower your middle leaders (Heads of Department, Heads of Year) to be the first point of contact for their teams, and make it clear that you are there to support them.

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6. Build and Nurture Stakeholder Relationships

The first day is the beginning of a year-long partnership with students, parents, and the wider community.

• For Students: Create a welcoming, safe, and exciting environment. Ensure they know where to go and who to ask for help. Student behaviour can be positively influenced by a sense of belonging and a clear understanding of expectations.
• For Parents: Parents are often anxious on the first day. Your visible presence and a well-organised start can reassure them. A back-to-school letter from the headteacher, outlining the school’s vision, key staff contacts, and how to stay informed, can be a valuable tool for building trust.
• For the Community: Remember that the school is a hub of the local community. Your actions on the first day, and the positive buzz that emanates from the school, can strengthen your reputation and forge stronger community links.

Conclusion: A Legacy of Leadership

The first day of the school year is a high-stakes, high-impact day for any school leader. By being visible and present, by communicating a clear and inspiring vision, by supporting your staff, and by proactively managing challenges, you set the tone for success. It is a day to embody the leadership you wish to see in your school and to demonstrate a genuine commitment to every individual in your community. A successful first day is not just about a smooth start; it’s about laying the groundwork for a successful and thriving academic year.